"The maintenance video really got my attention… that's such a good idea. Automated maintenance would eliminate all the chasing and wondering."
— JanzenEquipment Maintenance
Stop chasing service dates across spreadsheets and memory. KeenSite tracks engine hours and kilometres automatically, surfaces upcoming and overdue service before it becomes a problem, and keeps every part number, supplier, receipt, and work order attached to the machine it belongs to.
"The maintenance video really got my attention… that's such a good idea. Automated maintenance would eliminate all the chasing and wondering."
— JanzenThe problem
Service history is in someone's head or a spreadsheet nobody keeps up to date. Part numbers get looked up from scratch every time. Nobody knows exactly what's due until a machine goes down — and then it's too late.
For a fleet of 15–30 machines, the weekly time spent chasing this down adds up fast. And the cost of an unplanned breakdown is almost always higher than the cost of the service that would have prevented it.
Hours lost to chasing
Checking what's due, calling suppliers, hunting down receipts. It's recurring administrative work that should be automatic.
Breakdowns that could have been prevented
When intervals are tracked by memory, things get missed. One missed oil change on a CAT 320 can mean days of downtime and a five-figure repair.
No trail when you need it
When a machine is sold, financed, or disputed, the full service record matters. Without a system, that history is gone.
How it works
Set intervals by engine hours or kilometres. KeenSite tracks runtime from your GPS hardware, and the instant a machine reaches its interval, a maintenance ticket opens itself — no manual check-ins, no one has to notice.
Stick a QR code on any machine. When a crew member spots an issue, they scan it and submit a report — no app download, no account, no friction. The report lands directly on that machine's record.
Scan → describe the issue → done.
No login required for crew.
Every work order closes with the part numbers used, supplier, cost, and receipt attached. The full service history follows the machine — not the person who remembers it.
Battery trackers detect engine-on time through vibration. Wired and OBD trackers add ignition state, movement, idle time, and kilometres — so you can see exactly what each machine is doing and charge T&M accurately.
Upcoming service items appear in yellow when they're within range. The moment one goes overdue, it turns red and KeenSite opens a maintenance ticket automatically — the right person is notified, and it's tracked from there until it's closed out.
One page per machine: photos, purchase date, service schedule, complete history, open issues, and attached receipts. Searchable and accessible to anyone you give access to — whether it's a mechanic, a dispatcher, or an auditor.
See how KeenSite keeps every machine's maintenance history, alerts, and parts record in one place — automatically.
See KeenSite on one of your jobsNo obligation. Usually 20 minutes.